Which Documents Do We Need for Acceptance?

With just a few clicks, you can register with Pay.nl. Because we understand that you want to get started quickly, we make sure that after filling in the registration form in most cases you can receive your first payments immediately.

Safe and reliable

Security always comes first. Your customers expect payments to be processed carefully and reliably. After all, consumer trust in online purchases is the foundation of your success as an entrepreneur.

To safeguard this trust, regulators, payment solution providers, and Pay.nl set certain conditions. That's why we ask for a few documents during registration. This allows us to verify your identity and company structure, and comply with legal obligations (Wwft and DNB guidelines).

Uploading documents

After registering, you can easily upload the required documents via our Global Management System (GMS). We review these documents – together with your file and website – usually within one business day. Once everything is approved, we immediately start paying out the accrued balance according to the payout term.

Which documents per legal form?

Which documents you need to provide depends on the legal form of your business.

The table below gives you an overview:

Legal form	Requested documents
Sole proprietorship	Chamber of Commerce extract (≤ 6 months) Copy of ID/passport (front and back) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Enter home address in Admin Panel
General Partnership (VOF)	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Copy of ID/passport of the partner signing the agreement (front and back) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Home address of each partner in the Admin Panel For a legal entity as a partner: Chamber of Commerce extract
Partnership	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Copy of ID/passport of the member signing the agreement (front and back) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Home address of every size in Admin Panel For a legal entity as a partner: Chamber of Commerce extract
Limited partnership (CV)	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the partner signing the agreement (front and back) Home address of each partner in the Admin Panel
Private limited company (BV)	Single shareholder (100%) : Chamber of Commerce extract of main enterprise (≤ 6 months; also of holding company if it is a director) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address per director/UBO in the Admin Panel Multiple shareholders : Chamber of Commerce extract (≤ 6 months; also of holdings if applicable) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address per director/UBO in the Admin Panel
Public limited company (NV)	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address per director/UBO in the Admin Panel
Association	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address of acting director in Admin Panel
Founding	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address of acting director in Admin Panel
Cooperative	Chamber of Commerce extract (≤ 6 months) Certified UBO register from the Chamber of Commerce (≤ 6 months) Business bank statement with IBAN and company name (≤ 6 months; you may cross out balances/amounts), alternative: iDEAL transaction Copy of ID/passport of the driver or authorized representative signing the agreement (front and back) Enter home address of acting directors in Admin Panel

Explanation per document:

Document	What is it?	Why is it necessary?	Details
Chamber of Commerce extract	Official extract from the Trade Register of the Chamber of Commerce.	To confirm the legal form, registration, and powers of directors.	May be no older than 6 months. For holding companies, also the extract from the holding company.
Copy of ID/passport	Valid proof of identity (passport or ID card, front and back).	To verify the identity of directors, partners, associates, or UBOs.	A driver's license is usually not permitted. It must be clear and fully legible.
Bank statement / iDEAL transaction	Business bank statement (with IBAN and company name) or a test payment via iDEAL.	To confirm that the provided account number actually belongs to the company.	Statements no older than 6 months; balances and amounts may be crossed out.
Address (in Admin Panel)	The residential address of directors, partners, or UBOs.	To identify and verify the natural persons behind the company.	Address details must match ID/BRP.
UBO Register	Declaration containing the details of the Ultimate Beneficial Owners (UBOs). Available from the Chamber of Commerce.	Legally required to have insight into the ultimate beneficial owners.	Required for private limited companies (with multiple shareholders), general partnerships, limited partnerships, professional partnerships, public limited companies, associations, foundations, and cooperatives.
Power of attorney + ID	Written power of attorney + ID of the authorized representative, if not listed in the Chamber of Commerce register.	To demonstrate that another person is authorized to manage the enterprise.	Applicable only to associations and foundations.
Proof of address (additional)	Official document containing name and address (e.g. energy/water bill or BRP extract).	To verify the residential address of the person in question.	Only requested if additional verification is required.
Proof of purchase (supplementary)	Purchase invoice for goods or services.	To verify the business activities and origin of products/services.	Only requested for specific sectors or risk indicators.

Why does Pay. request these documents?

You may wonder why it's necessary to provide the requested documents. PAY. is a financial service provider licensed by De Nederlandsche Bank (DNB). This license authorizes us to offer financial services and manage third-party funds. DNB supervises PAY. and checks whether we're financially sound and meet the requirements for sound and competent management. This way, as an entrepreneur, you can be sure your money is in reliable hands with PAY.

Thanks to this license, PAY. is subject to strict regulation, such as the Financial Supervision Act (Wft) and the Anti-Money Laundering and Anti-Terrorist Financing Act (Wwft). These laws require us to carry out customer due diligence, also known as Customer Due Diligence (CDD) or Know Your Customer (KYC). PAY. must ensure sound business operations and is therefore required to know who we enter into a business relationship with and with whom we carry out business transactions.